What is Documentum?
Documentum from EMC Corporation is a unified Content Management System that provides tools for working with many types of content-Documents,drawings,scanned images,hard copy - in a single repository that can span multiple departments and fuctional areas within organization.
By Mnagaging all organization content in a single repository,it makes it easier to :
Share : Share and reuse information across organization.
Find : Find information by means of full text searches ,keyword quries,database -style SQL quries and windows explorer -like navigation through disk directories.
Secure : Secure and control access to information
Track : Track changes ,versions and access logs.
Maintain : Maintain audit trails and records for the puropse oof the regulatory compliance.
Automate :Automate or streamline business processes and workflows.
Together these benifits can mean increased the efficiency ,better decission making,greater securtity,and reduced operating system costs for Organization
How does Documentum work ?
Documentum is at its core an object-oriented database system that sits between Microsoft Windows and the Windows applications you use every day.
Numerous extensions and customizations are available for Documentum. Documentum will be integrated with an access control system called Authentica and a scanning/optical character recognition (OCR) component called Captiva.
Documentum is not an operating system, nor will it require you to use unfamiliar applications. You will be able to continue using the Windows applications and tools with which you are familiar, like Microsoft Office, Microsoft Outlook, Adobe Acrobat, and SAP.
Because Documentum is a true object-oriented relational database system, many types of database queries, content relationships, and workflow automation are possible. For example, workflows can be defined such that a document can be automatically forwarded through review, sign-off, implementation, and archiving phases, with each step acting as a programmatic “trigger” for subsequent steps.
How do I access my content ?
The primary means for accessing your content will be through the Webtop interface. Webtop is an easy to use Web browser-based tool that in many ways resembles Windows Explorer. Using Internet Explorer, you will be able to use Webtop to access the Documentum repository from anywhere on the network. Moreover, when you log in to Documentum through Webtop, you will get your own personalized desktop.
The Documentum Webtop makes it easy to quickly get up and running with Documentum, and provides several built-in features that can enhance productivity. Some of these features include:
1). Windows Explorer-like navigation through hierarchical folder trees
2). Integrated search tools to leverage Documentum database queries and content services
3).Digital thumbnails that make it easier to locate a wide range of digital media assets
4).A personal, customizable desktop that you can access through a Web browser from anywhere on the intranet and, depending on VPN access, even the World Wide Web In terms of day-to-day navigation through your content in Documentum, there are three primary ways to find what you are looking for from within the Webtop interface:
A). Click through the hierarchical folder tree, just as you would in Windows Explorer
B). Perform a full-text search
C). Enter a database query using one or more search criteria, such as keywords, dates, descriptions, owner, and workflow status, among others.
What kinds of content will be managed ?
Documentum can manage all manner of content:
1). Electronic documents, such as Word documents, Excel spreadsheets, AutoCAD drawings, and Acrobat PDF files.
2).Scanned images and OCR’d documents
3). Binary data objects, such as executable files and compiled code
4). Hard copy documents in the form of pointers to actual physical locations; for example, “Drawing X is located in Building 2, Room 5, Cabinet 7, Drawer 3 on the Eunice campus”
Documentum also includes transformation services that make it easy to convert documents from one format to another. For example, you can easily convert an AutoCAD drawing to PDF format, or an Excel spreadsheet to HTML.
